Thank you for your interest in the Nelson Waldorf School!
Our Student Admission Process creates the opportunity for us to begin to know each other. We learn about your family’s educational needs and expectations and you learn about what Waldorf education, at the Nelson Waldorf School, can offer your family.
In addition to the information on our website, we offer an introductory session and school tour called “Windows on Waldorf”. It is a wonderful window into our education, as we begin our tour in our Childcare Centre and make our way through our campus and the classrooms of the grades school – kindergarten to grade eight.
The Student Admission Process is held by the Community Development Director, Mary Searchfield. She is your point person and the person who oversees the entire admission and registration process.
Steps in the Student Admission Process
1. Inquiry Form
The first step is to complete the BigSIS Inquiry Form. (BigSIS is our online student information system).
You will be contacted shortly thereafter by the Community Development Directory. This contact is to begin the process of assessing the school’s ability to meet the needs of your child and your family and an opportunity for you to ask questions about our educational approach. We also will invite you to an upcoming Windows on Waldorf school tour (a required component to the application process).
2. Application Form
Next, you will be directed to the BigSIS Parent Portal where you will complete an application form for your child(ren). Providing previous school records, professional assessment reports for your child, and permission to contact previous teacher(s) is part of this process as well.
3. Conversation (Student/Teacher and Parent/Teacher)
The Community Development Director will schedule a conversation with you and your child(ren) with the class teacher(s). This interview aims to assist you and the school in further determining whether Waldorf Education is the best fit for your child and if the school is able to meet your child’s needs. It also allows you to build a relationship with the child’s teacher, and is another opportunity for you to ask questions.
4. Three Day Visit by the Student to the Class*
The fourth step in the admission process is for the teacher and parent to arrange a 1-3 day visit for the child with the class. After the visit, the teacher and parent discuss and confirm the decision to go forward. There may be “conditions of acceptance” and these will be discussed with you at this stage, if applicable.
* This step doesn’t apply for kindergarten.
5. Faculty Acceptance and Confirmation of Student Acceptance
Following the child’s visit, the teacher and Education Director take a recommendation to the faculty for student acceptance. The Community Development Director or the Education Director will contact you by phone and email with the confirmation of acceptance.
Please note that our kindergarten programs often have a waiting list. Interviews happen each spring. Our Admission Policy does prioritize current community members (children of faculty, siblings of enrolled students, etc.) on the waiting list.
6. Registration Contract and Payments
Shortly after receiving an email of faculty acceptance, you will receive a further email informing you that your registration contract is ready to be opened (‘claimed’) in BigSIS’s parent portal. Upon completing the contract, you will receive a digital invoice for payment by a specified deadline.
7. “Back to School” Forms
Once the contract has been completed and payment received, a final set of forms will be posted in the parent portal, requesting such things as emergency contacts and health information for your child. When these are complete, the enrollment process has been finalised; your child is then fully registered and welcome to attend their class.
There is a minimum probationary period for all new students (Standard: 8 weeks; Extended: 3 months with review). Should any concerns arise for parents or the school during this time, a meeting with the Education Director, teacher and parent will be held to discuss the issues. A student withdrawal during the probationary period is entitled to a prorated tuition reimbursement that reflects payment for the duration the student was enrolled at NWS. Administration and supply fees are non-refundable.
Please note that there will be no refunds issued once the probationary period ends.
For more specific information, please contact the Community Development Director by sending an email to firstname.lastname@example.org or call (250) 352.6919