Enter BigSIS

Thank you for your interest in the Nelson Waldorf School!

Our Student Admission Process creates the opportunity for us to begin to know each other.  We learn about your family’s educational needs and expectations and you learn about what Waldorf education, at the Nelson Waldorf School, can offer your family.

In addition to the information on our website, we offer an introductory session and school tour called “Windows on Waldorf”. It is a wonderful ‘window’ into our education, as we begin our tour in our Childcare Centre and make our way through our campus and the classrooms of the Grades School –  Kindergarten to Grade Eight.

The Student Admission Process is held by the Admissions Team, comprised of:

• Community Development Director: Mary Searchfield, who coordinates your application steps.
• Education Director: Donna Switzer, who assists with the pedagogical components related to your application.
• Business Director: Lindsay Morris, who oversees the financial aspects of your application.


Steps in the Student Admission Process

1. Inquiry Form

The first step in beginning your student admission process is to complete the BigSIS Inquiry Form. (BigSIS is our online student information system). You will be contacted shortly thereafter by our Education Director (Principal). This contact is to begin the process of assessing the school’s ability to meet the needs of your child and your family and an opportunity for you to ask questions about our educational approach.

2. Application Form

If proceeding, you will be directed to the BigSIS Parent Portal where you will complete an application form for your child(ren). Providing previous school records, professional assessment reports for your child, and permission to contact previous teacher(s) is part of this process as well.

3. Conversation (Student/Teacher and Parent/Teacher)

The Education Director will schedule a conversation with you and your child(ren) with the class teacher(s). This interview aims to assist you and the school in further determining whether Waldorf Education is the best fit for your child and if the school is able to meet your child’s needs. It also allows you to build a relationship with the child’s teacher, and is another opportunity for you to ask questions.

4. Three Day Visit by the Student to the Class*

The fourth step in the admission process is for the teacher and parent to arrange a 1-3 day visit for the child with the class.   After the visit, the teacher and parent discuss and confirm the decision to go forward. There may be “conditions of acceptance” and these will be discussed with you at this stage, if applicable.
* This step doesn’t apply for kindergarten.

5. Faculty Acceptance and Confirmation of Student Acceptance

Following the child’s visit, the teacher and Education Director take a recommendation to the faculty for student acceptance.  The teacher or Education Director will contact you by phone and email with the confirmation of acceptance.

Please note that our kindergarten programs often have a waiting list. Interviews happen each spring and you will be notified as to acceptance or wait list by May 31st. Our Admission Policy does prioritize current community members (children of faculty, siblings of enrolled students, etc.) on the waiting list.

6. Registration Contract and Payments

Shortly after receiving an email of faculty acceptance, you will receive a further email informing you that your registration contract is ready to be opened (‘claimed’) in the Parent Portal. Upon completing of the contract,  you will receive a digital invoice for payment by a specified deadline.

7. “Back to School” Forms

Once the contract has been completed and payment received, a final set of forms will be posted in the Parent Portal, requesting such information as emergency contacts and health information for your child. When these are complete, the enrollment process has been finalised; your child is then fully registered and welcomed to attend their class.

Probationary Period

There is a minimum probationary period for all new students (Standard: 8 weeks; Extended: 3 months with review).  Should any concerns arise for parents or the school during this time, a meeting with the Education Director, teacher and parent will be held to discuss the issues. A student withdrawal during the probationary period is entitled to a prorated tuition reimbursement that reflects payment for the duration the student was enrolled at NWS.  Administration and supply fees are non-refundable.

Please note that there will be no refunds issued once the probationary period ends.

For more specific information, please contact the Admissions Team above sending an email to or call (250) 352.6919